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Collection Rate %

Innovative changes to the recovery approach, adopted by the Revenues staff of two Scottish councils, has resulted in collection rate increases of over 5% for each organisation in a two year period.

The adopted approach was enabled by the IT Services of Merchant Software Limited and the CARS system was developed to support and automate the process.

Long Term Benefit

Although many Debtors will repeatedly fall into arrears, a number of Debtors, once their arrears have been addressed, will avoid getting into arrears.  The effort spent re-educating these Debtors to pay will result in ongoing increased collection rate.

 

 
 
 

CARS - Collection Rate Improvements

 Increasing Level of Debt

The increased level of Council Tax charged each year, if not matched by an increased collection rate, leaves a growing level of arrears to be collected.  The graph below is a typical representation, in the experience of Merchant Software Limited, of the growing level of arrears outstanding within Councils for each year since the introduction of Council Tax in 1993/94.

 

 Early and Appropriate Intervention

Debtors become accustomed over time to the 'standard' recovery process.  Varying the approach by taking timely additional action against each category of debtor has been shown to provide results.  Different approaches can be taken for those able to pay and those not.  CARS provides the facilities to categorise the debtors and initiate the required recovery action.

 

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Arrangement Tracking

Voluntary arrangements agreed with Debtors are often broken.  Where this is not followed up swiftly, payments will cease and the agreement lapse.  CARS monitors each arrangement closely, using agreed guidelines and generates Broken Arrangement letters promptly.  The system also checks each arrangement against the guidelines for repayment period and also the number of broken arrangements each Debtor is allowed.

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